Central West Steering Committee Meeting Summary – June 11, 2013

Check out the following meeting summary notes from the June 11, 2013 Central West Steering Committee meeting!

The next Steering Committee meeting will be tomorrow, Tuesday, July 9th from 6:00-9:00pm, in Meeting Room B at the Chapel Hill Public Library, 100 Library Drive. The meeting summary notes from this meeting will also be posted on this blog.

Central West Focus Area June 11, 2013 Steering Committee Meeting Co-Chair Summary

By: Michael Parker & Amy Ryan, Co-Chairs, Central West Steering Committee

The Central West Steering Committee met on June 11 at the Chapel Hill Public Library from 7:00 – 9:45 PM. Copies of all meeting materials can be found at http://www.townofchapelhill.org/centralwest

Agenda Items

1. Community Participation. Several individuals from the community shared comments/opinions with the Committee.

2. Discussion of how the Committee will continue to receive community input: Following up on the June 4th meeting, a discussion was held regarding how input could be best and most appropriately received by the Committee. All members took the opportunity to share their views on the issue as well as express opinions on other aspects of the work of the Committee, both to date and going forward.

It was agreed that input from the community is of critical importance and is valued by the Committee. It was generally agreed that major items, such as the Citizens Concept Map that was presented at the June 4th meeting, should be presented to the Committee for their review before meetings and that the Committee may want to adopt a formal policy for accepting such submissions and integrating them into the work flow.

3. Presentation of new concept plans: Deana Rhodeside presented two new schematic concept plans for the committee to consider with an eye to presenting them at the June 24th Council meeting. The new plans reflected input received at the June 4th Committee meeting and were built on two thematic options for the CWFA: “A Walkable Residential Community” and “A Town-Gown Village.” The goal of preparing these two new concepts was, in part, to move away from a discussion of density in the abstract and attempt to have the Committee discuss uses as well. The two concepts are posted on the CWFA web site.

After a discussion, the Committee concluded that it did not believe that these plans should be the only two presented to the Council, although, as covered below, it was agreed that they could be a part of the presentation.

4. June 24th Council presentation: Following on the presentation of the two concepts, the Committee discussed what should be presented to the Council. It was emphasized that this presentation is a “check-in” and not intended to suggest to the Council that any concepts presented are the “final” concept or plan.

It was agreed that the presentation would address/include (not necessarily in the order below):

An overview of the process to date and what the Committee’s plan for moving forward is
The draft Principles and Objectives (recognizing that they will not have been fully reviewed and agreed to by the Committee)
All concept plans developed to date: April 18th meeting, May 18th workshop, June 4th meeting, Citizens Concept Map, June 11th meeting
It was also agreed that the Committee will not meet to review the presentation prior to the 24th, although all materials will be circulated to the Committee electronically. Staff will schedule a time on the 24th when the presentation can be previewed by Committee members.

5. Community comment: Recognizing the lateness of the hour, community comment was accepted prior to the conclusion of the meeting so that all who had anticipated a 9 PM adjournment would have an opportunity to share their thoughts.

6. Proposed Principal 13 and Milestone 3 work plan: Due to the time spent on other agenda items and lateness of the hour, the Committee agreed to defer consideration of these items until its next meeting, which will be held on July 1st.

Thanks to everyone who attended the meeting and to the committee for their continued hard work.

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Central West Focus Area Update to Council

During last evening’s Council meeting, the Central West Steering Committee co-chairs, Amy Ryan and Michael Parker, presented an update to the Council about the Central West Focus Area process. When the Council endorsed the Central West process in October 2012, they requested that an update be provided in June 2013.

The presentation provided an overview of the draft planning principles and objectives that have been developed by the Steering Committee as well as the planning concepts that have been developed by the Rhodeside & Harwell consulting firm and reviewed by the Steering Committee.

For the video of the presentation, please click here.

For a PDF of the presentation, please click here.

The Steering Committee will continue their work to develop a recommendation for a small area plan throughout the summer and fall. For more information about the Central West process, visit www.townofchapelhill.org/centralwest

Central West Steering Committee Reviews Concepts

During last evening’s Central West Steering Committee meeting, the Steering Committee reviewed two updated concepts. The comments from the June 4th Steering Committee meeting about the three concept plans and the Citizen Concept Plan were pulled together and constituted these two concepts. The two concepts focus on different themes: one is A Walkable Residential Community and the other is a Town/Gown Village.

The Steering Committee reviewed the presentation about these two concepts and requested time to continue the dicussion about these concepts and the concepts presented on June 4th. The Steering Committee will continue their conversation during the next Steering Committee meeting on July 1st from 6:00-9:00pm at the Siena Hotel.

For the A Walkable Residential Community concept, please see below:

Concept A_6-11-2013

For the Town/Gown Village concept, please see below:

Concept B_6-11-2013

For a copy of the presentation that provides more information about these concepts and their themes, please visit http://www.townofchapelhill.org/centralwest

Central West Steering Committee Meeting – June 4, 2013

Check out the following meeting summary notes from the June 4, 2013 Central West Steering Committee meeting!

The next Steering Committee meeting will be this evening, Tuesday, June 11th from 7:00-9:00pm in the Tuscany Room at the Siena Hotel, 1505 E. Franklin Street. The meeting summary notes from this meeting will also be posted on this blog.

Thanks for reading!

 

Central West Focus Area June 4, 2013, Steering Committee Meeting Co-Chair Summary

By: Michael Parker & Amy Ryan, Co-Chairs, Central West Steering Committee

The Central West Steering Committee met on June 4th at the Chapel Hill Public Library from 4:30–6:45 PM. Copies of all meeting materials can be found at www.townofchapelhill.org/centralwest

Agenda Items

1.  Citizen Concept Presentation:  A group of citizens from the Estes neighborhoods submitted an alternative concept plan to the steering committee for their consideration.  The normal citizen comment period was extended by five minutes to give the presenters time to describe their plan.

2.  Presentation of Workshop 2 findings:  Meredith Judy of Rhodeside-Harwell, our planning consultant, presented a summary of the results of community input on the concept plans from our May 18 workshop.  Full transcripts of the small group work were also provided to the committee and are available on the Central West website.

3.  Presentation of new concept plans:  Deana Rhodeside presented three new schematic concept plans for the committee to consider.  The new plans were based on the discussions of the steering committee to date and the input from Workshop 2 and the Farmers Market booth display on May 18.

4.  Small Group Discussions:  The steering committee broke into four groups to discuss the three RH concept plans: what they liked, what needed to be improved, and what was missing.  Each group was also given a copy of the concept plan presented by the citizens, to use as they chose.  Some tables decided to review and comment on the citizen plan in the same way they reviewed the RH plans, while others took note of the citizens’ submission but did not review it specifically in their discussions.

During the time the committee was working, a table was set up at the side of the room for audience members to review and comment on the RH plans.  These comments will be transcribed and made available to the steering committee and on the CW website.

5.  Report-Out:  Each group gave a summary of their discussions—what they’d liked in the various plans and changes they’d suggest.

Next Steps

The committee meets again on June 11 (7:00–9:00 PM at the Siena Hotel). Rhodeside-Harwell will be presenting a revised set of concept plans, based on the committee’s work at the June 4 session.  The committee will be reviewing the plans in detail and making the final revisions that will appear in our interim report to Council on June 24.

Thanks to everyone who attended the meeting and to the committee for their continued hard work.

Central West Continues Discussion

Last week, the Central West Steering Committee had a lively discussion about the concepts for the Central West Focus Area.

The three concepts prepared by the consultants are available here.

Concepts Presentation 6 4 2013_Concept 1

Concepts Presentation 6 4 2013_Concept 2

Concept Presentation_6-4-2013_Concept 3

For a larger image, click on the image of the concepts above.

The Steering Committee will meet again next week on June 11th from 7:00-9:00PM in the Tuscany Room at the Siena Hotel, 1505 E. Franklin Street. During the meeting, the Committee will look at new concepts that respond to the input and discussion from the June 4th meeting.

The Steering Committee also received some ideas from the neighborhood representatives who attended the meeting. Click here for this presentation.

Central West Steering Committee Meeting Summary – May 30, 2013

Are you interested in learning more about the Central West Focus Area process? Want to know what goes on during the Central West Steering Commmitee meetings? We invite you to read the meeting summary notes! The following are the notes from the May 30, 2013 meeting.

The next Steering Committee meeting will be this afternoon, Tuesday, June 4th from 4:30-6:30pm in the meeting room at the Chapel Hill Public Library. The meeting summary notes from this meeting will also be posted on this blog.

Thanks for reading!

 

Central West Focus Area
May 30, 2013, Steering Committee Meeting
Co-Chair Summary

By: Michael Parker & Amy Ryan, Co-Chairs, Central West Steering Committee

The Central West Steering Committee met on May 30th at the Hotel Siena from 6:30 to 10:00 PM. Copies of all meeting materials can be found at www.townofchapelhill.org/centralwest

Agenda Items

1.  Communications Issues: The co-chairs began by airing concerns they had about improving the accuracy and extent of the committee’s communications with the public and making sure all of our work is carried out in a manner that is transparent and easily accessible to the entire community.

The committee decided that the co-chairs would begin to produce a summary report for each meeting, to be distributed through the town’s Central West website, e-mail lists, and neighborhood listservs.  This will provide the community with an accessible and accurate record of the committee’s actions.

Also discussed was committee members’ participation on community listservs.  As long as open meeting laws are observed (three or more committee members should not engage in discussion with one another about committee matters in any forum outside of our public meetings), posting information or comments to a listserv and reading the comments of others is fine.  Committee members were reminded that these listservs are not always easily accessible to the community at large and are not read by all committee members, so they are not an optimal means of communication about Central West issues for the committee.  We feel it’s preferable that our discussions be held in committee meetings so that all members can participate and all community members can be aware of their content.

The committee reiterated its policy that official statements from the committee to the press should be made through staff or the committee co-chairs.  Members are free to share their personal opinions with reporters but should make clear they are speaking as private citizens, not on behalf of the committee.

 

2.  Debrief of May 18 workshop logistics:  Eighty-two people attended our Saturday workshop at the Chapel Hill Public Library, 63 who lived in the Central West area, 7 who worked there, 5 who both lived and worked there, and 7 from outside the area.  Our booth at the University Mall Farmers Market had 10 visitors who filled out comment cards; 2 people identified themselves as living in the CW area, and 1 was a YMCA member.

Ideas from the committee on how we could improve future workshops included providing childcare (the town can’t provide babysitting for liability reasons, but we are contacting the babysitting group at the YMCA to see if they can provide coverage in the future); finding mechanisms that enable those who can’t attend a workshop to submit their comments in some other way (staff is working on plans to mount displays of our work at different venues through town to capture such comments and to reach out to the larger community); a wish that there had been more time to consider the proposed bike/ped improvements; a suggestion that we find a way to break workshops into shorter activities, so those who can’t attend for an entire morning can still participate; concerns that our work was focused tightly on the planning area (centered on the MLK and Estes intersection) and should be extended across the broader Estes/MLK corridor (where our charge is to suggest transportation/circulation improvements); and thinking about how we can consider our recommendations in light of other plans for development in the rest of Chapel Hill.

 

3.  Consultant’s comments on concept development:  Deana Rhodeside, the CW planning consultant, submitted a list of key areas of change—based on feedback from the committee, the May 18th workshop, and other sources—that will be incorporated into the set of new concept plans her firm is working on to present at the steering committee’s June 4 meeting. This list is available on the town’s CW website.

In response to an inquiry about using a neutral facilitator for the June 4th meeting, the committee voted (12–4) to continue to use Deana Rhodeside of Rhodeside-Harwell to facilitate the meeting.

 

4.  Work on refining the CW planning objectives:  The greater part of the meeting was spent in discussing the list of more than 130 draft objectives presented at the May 18 workshop.  Committee members were provided with voting tallies on each objective from the earlier steering committee Survey Monkey exercise and the community’s responses to the red dot/green dot exercise at the workshop.  The committee broke into three small groups, each responsible for reviewing a part of the material, identifying objectives that had strong support, combining objectives that had similar content, and eliminating those that had been covered elsewhere, that were deemed to addressed through Town regulations/ordinances, or for which, after consideration, there was little support.

The group reconvened to report out their work and discuss further changes.  A subcommittee then volunteered (Lucy Carol Davis, Julie McClintock, Sarah McIntee, Abby Parcell, Michael Parker, and Amy Ryan) to edit and wordsmith the list and produce a final draft of the objectives, to be distributed to the committee via e-mail for review in mid-June and then submitted to Council on June 24.

 

5.  Proposed additional principle on fiscal considerations:  Because of time constraints, presentation and discussion of this topic was tabled until a future meeting.

 

Next Steps

The committee meets again on June 4 (4:30–6:30 PM at the Chapel Hill Public Library). Our planning consultant, Rhodeside-Harwell, will be presenting a new set of concept plan, and the committee will be reviewing the plans in detail, identifying revisions required before our interim report to Council on June 24.  Revisions, changes, etc. will be brought back to the group at our June 11 meeting.

We’d like to thank the members of the community who attended the meeting and all of the committee members who put in a very long night of thoughtful and productive work.

 

MLK/Estes Drive Focus Area: How should the Steering Committee be structured? And what should its purpose be? Give us your thoughts!

On Wednesday, September 19th, the community will be gathering to discuss the Steering Committee structure, purpose, and application process for the MLK/Estes Drive Focus Area (recommended name: Central West Focus Area). This meeting will be held from 5:00-6:30pm in the HR Training Room, second floor, Town Hall, 405 Martin Luther King Jr. Blvd., Chapel Hill.

In order to prepare for Wednesday’s meeting, a survey has been developed with the purpose of collecting information in advance of the meeting. Please complete this survey and provide us with your thoughts!

The survey can be found at the following link: Steering Committee Survey

The information from this survey will be compiled and will be a part of the discussion during the Wednesday, September 19th Recommendation Meeting #2.

Please complete the survey by noon on Wednesday, September 19th. The responses from the survey will be published on this blog by Friday, September 21st.

For more information about this process, please visit www.townofchapelhill.org/estesdrive